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Repetitive tasks can be automated through macros with point-and-click options. It is also easy to place a database on a network and have multiple users share and update data without overwriting each other's work. Data is locked at the record level which is significantly different from Excel which locks the entire spreadsheet.
There are template databases within the program and for download from Microsoft's website. These options are available upon starting Access and allow users to enhance a database with predefined tables, queries , forms, reports, and macros. Power users and developers can extend basic end-user solutions to a professional solution with advanced automation, data validation , error trapping , and multi-user support.
The number of simultaneous users that can be supported depends on the amount of data, the tasks being performed, level of use, and application design. Generally accepted limits are solutions with 1 GB or less of data Access supports up to 2 GB and it performs quite well with or fewer simultaneous connections concurrent users are supported. If using an Access database solution in a multi-user scenario, the application should be "split".
This means that the tables are in one file called the back end typically stored on a shared network folder and the application components forms, reports, queries, code, macros, linked tables are in another file called the front end. The linked tables in the front end point to the back end file. Each user of the Access application would then receive his or her own copy of the front end file.
Applications that run complex queries or analysis across large datasets would naturally require greater bandwidth and memory. Microsoft Access is designed to scale to support more data and users by linking to multiple Access databases or using a back-end database like Microsoft SQL Server.
With the latter design, the amount of data and users can scale to enterprise-level solutions. Microsoft Access's role in web development prior to version is limited.
User interface features of Access, such as forms and reports, only work in Windows. In versions through an Access object type called Data Access Pages created publishable web pages. Data Access Pages are no longer supported. The data i. Access allows databases to be published to SharePoint web sites running Access Services. These web-based forms and reports run in any modern web browser.
The resulting web forms and reports, when accessed via a web browser, don't require any add-ins or extensions e. Access can create web applications directly in SharePoint sites running Access Services. Access web solutions store its data in an underlying SQL Server database which is much more scalable and robust than the Access version which used SharePoint lists to store its data. Access Services in SharePoint has since been retired. A compiled version of an Access database file extensions.
ADE; ACCDE only works with Access or later can be created to prevent users from accessing the design surfaces to modify module code, forms, and reports.
Both the. MDE and. ADE versions of an Access database are used when end-user modifications are not allowed or when the application's source code should be kept confidential.
Microsoft also offers developer extensions for download to help distribute Access applications, create database templates, and integrate source code control with Microsoft Visual SourceSafe.
Users can create tables, queries, forms and reports, and connect them together with macros. Advanced users can use VBA to write rich solutions with advanced data manipulation and user control.
Access also has report creation features that can work with any data source that Access can access. The original concept of Access was for end users to be able to access data from any source. It also has the ability to link to data in its existing location and use it for viewing, querying, editing, and reporting. This allows the existing data to change while ensuring that Access uses the latest data.
It can perform heterogeneous joins between data sets stored across different platforms. Access is often used by people downloading data from enterprise level databases for manipulation, analysis, and reporting locally.
This makes it very convenient to distribute the entire application to another user, who can run it in disconnected environments. One of the benefits of Access from a programmer's perspective is its relative compatibility with SQL structured query language —queries can be viewed graphically or edited as SQL statements, and SQL statements can be used directly in Macros and VBA Modules to manipulate Access tables.
Users can mix and use both VBA and "Macros" for programming forms and logic and offers object-oriented possibilities. VBA can also be included in queries.
Microsoft Access offers parameterized queries. These queries and Access tables can be referenced from other programs like VB6 and. Microsoft Access is a file server -based database. Unlike client—server relational database management systems RDBMS , Microsoft Access does not implement database triggers , stored procedures , or transaction logging.
Access includes table-level triggers and stored procedures built into the ACE data engine. Thus a Client-server database system is not a requirement for using stored procedures or table triggers with Access Tables, queries, forms, reports and macros can now be developed specifically for web based applications in Access Integration with Microsoft SharePoint is also highly improved.
The edition of Microsoft Access introduced a mostly flat design and the ability to install apps from the Office Store, but it did not introduce new features. The theme was partially updated again for , but no dark theme was created for Access. NET web forms can query a Microsoft Access database, retrieve records and display them on the browser.
SharePoint Server via Access Services allows for Access databases to be published to SharePoint, thus enabling multiple users to interact with the database application from any standards-compliant Web browser. Access Web databases published to SharePoint Server can use standard objects such as tables, queries, forms, macros, and reports.
Access Services stores those objects in SharePoint. Access offers the ability to publish Access web solutions on SharePoint The macro language is enhanced to support more sophisticated programming logic and database level automation. Microsoft Access can also import or link directly to data stored in other applications and databases. Microsoft offers free runtime versions of Microsoft Access which allow users to run an Access desktop application without needing to purchase or install a retail version of Microsoft Access.
This actually allows Access developers to create databases that can be freely distributed to an unlimited number of end-users. These runtime versions of Access and later can be downloaded for free from Microsoft. The runtime version allows users to view, edit and delete data, along with running queries, forms, reports, macros and VBA module code.
The EULA allows a single user to install one copy each on a primary device and a portable device such as a laptop. Users who make substantial hardware changes to an Office XP device may need to reactivate the software through the Internet or by telephone.
Product activation does not require personally identifiable information. Office XP introduced an optional subscription-based activation model that allowed consumers to annually license the product and receive incremental updates at a reduced price when compared with the cost of a full retail version.
Microsoft originally intended to deliver the activation model to United States customers after the retail availability of Office XP on May 31, , but later decided to make it available to consumers in "a few select locations" instead, citing a more cautious delivery approach.
A new "Ask a Question" feature appears in the top-right corner of all Office XP programs and allows users to type natural language questions and receive answers without opening the Office Assistant "Clippy" or Office Help. Additionally, Office Help has been updated to aggregate and display content from the Internet in response to a query.
The Office Assistant is now disabled by default and only appears when Help is activated. The component products were packaged together in various suites. Some of these editions were available as retail packages in either full or upgrade versions, others as full OEM versions for inclusion with new PCs, and still others as volume license versions that required no activation. All editions provided the core components of Word, Excel, and Outlook, and all editions except the Small Business edition provided PowerPoint.
Microsoft Office XP received mixed to positive reviews after its release. CNET praised the new collaboration and data recovery features, and stated that Office XP offered a "host of incremental improvements" over its predecessor, Office , but ultimately concluded that "most enhancements and additions are better suited for groups than individuals.
While most assessments of Office XP were positive, the speech recognition feature was frequently criticized due to its inaccuracy and lack of advanced functionality. CNET regarded it as "especially lame" because of its inability to recognize text editing commands such as "select the sentence" and because it required users to manually switch between command and dictation modes. From Wikipedia, the free encyclopedia. Version of Microsoft Office suite. These applications make up the Standard edition.
Windows NT 4. List of languages. Main article: Smart tag Microsoft. Intel Pentium III. Hardware accelerated video card or MMX processor. An audio output device and microphone are required for speech recognition.
Collaboration features require Office 97 or later Internet access is required for product activation and online functionality. Touchscreen for handwriting functionality. News Center. May 31, Retrieved February 25, Download Center.
March 30, Archived from the original on January 5, Office Support. May 30, Archived from the original on December 1, Archived from the original on March 7, Retrieved April 9, August 6, Archived from the original on April 14, Retrieved February 26, Windows IT Pro. Archived from the original on June 13, Retrieved January 3, March 5, Retrieved September 5, Archived from the original on January 3, CBS Interactive.
Archived from the original on February 25, Retrieved January 1, Retrieved July 25, Keynote Support. Retrieved January 23, September Archived from the original DOC on November 4, May 13, March 11, Note: The content in the left pane is determined by the Outlook version you're using.
Outlook Repair Outlook Data Files. The navigation pane is the leftmost pane in Outlook where you'll find your folder list and the icons to move between Mail, Calendar, People, and Tasks. Note: If you have more than one computer, run the command on all computers because the navigation pane customizations are specific to the local Outlook on a computer. In the Open box, type Outlook. Compatibility mode is designed to help a program run on an older operating system.
If Outlook is running in compatibility mode, you can turn that off and see if it fixes the problem. Note: This step is for Outlook or Outlook Outlook doesn't have a Compatibility tab. Right-click the Outlook. Are you a Microsoft for business customer? Let us fix the problem for you. Tips: How do you know you're working in safe mode? Exit Outlook to use the Inbox Repair Tool. Need more help? Join the discussion. Was this information helpful? Yes No.
Thank you! Any more feedback? You might want someone else to manage your calendar on your behalf, for example, an assistant who can accept or decline meetings for you. In that case, you can delegate your calendar. Having more than one delegate can cause errors in your calendar. Create a SharePoint calendar for group activities that everyone has access to, rather than sharing your calendar.
For example, create a calendar on a SharePoint site to keep track of the group's vacation schedules. Note: Whether your calendar is shared depends on the version of Microsoft Exchange Server your system is running and how your administrator has configured the server.
Even if you work for a company with a Global Address list, there will be occasions when you want to keep a contact in Outlook. Create contacts for:. People for whom you want to remember something or add information to their contact, such as their birthday.
Create Contact Groups formerly known as personal distribution lists in Outlook when you want to make it easier to send messages to a group of people outside your corporation.
For all groups inside your corporation, create a public Contact Group ask your IT administrator about how to do this. Note: Quick Steps only apply to mail items for example, items in your Inbox. Reading a longer column of narrow text is easier than reading a shorter, wider section of text. The Navigation Pane folder list should be reserved for folders you use often. If it's filled with folders you don't even recognize, move all mail into the reference folder and delete your existing folders.
In the Name box, type Me , and then select Font. In the Conditional Formatting dialog box, select Condition. In the Filter dialog box, select the Where I am check box next to The only person on the To line , and then select OK on each open dialog box. Note: You can use the drop-down menu to change the Where I am condition. By viewing your messages in conversation view, you can easily see which conversations have had the most back-and-forth discussion. In those cases, you might want to read and respond to only the last message in the conversation.
You can also select an entire conversation and act on it. For example, there might be a lengthy series of messages where the last one simply states, "Thanks, that answers my question," so you can just delete the whole conversation. You can also see messages from other folders when you are in conversation view, which is very helpful when you receive a new message on a lengthy conversation — you can see the whole history, including your replies.
A best practice is to use separate mail accounts for work and personal communications. You should, however, reduce the number of email addresses that you have to deal with. Fortunately, with Outlook, you can view multiple accounts simultaneously. In addition to your work email account Exchange Server , you can add other accounts such as Outlook.
Read and unread states in Outlook help by showing you quickly which messages have been read at least once and which have not. Some people try to use the read and unread states to indicate whether a message is new or a reference item. Inevitably, messages will be reread, and the mental tax of figuring out what you need to do will be paid again. A far more efficient Inbox plan is to go through your messages and decide what to do with each one.
Then it should leave your Inbox — not remain "unread. By having a limited number of folders to look in 1-Reference and 2-Personal , you don't have to worry about misfiling a message or needing to copy it into multiple folders if it applies to more than one topic or project.
That's not to say that there isn't a need for browsing through messages that are all on a particular topic or project. Outlook provides better tools — such as categories and search folders — so you can search effectively. By having a single folder, you don't have to think about which folder holds which messages, and you know that everything in this folder is something that you have looked at before and wanted to keep.
Having multiple folders means that each time you file a message, you are forced to decide which folder to use. This becomes even more complicated if there is more than one appropriate folder per message. Since many folders go unused when there are multiple choices, this creates clutter. Although it might seem like a big deal to leave all of your messages in your Inbox, there is a hidden cost you pay every time you look at a message and wonder, "Is this something I have to deal with or is this just here for reference?
Your Inbox is a place that other people can manipulate; what you put in your reference folder is strictly up to you. Different archiving rates You should have different folders for different Contact Groups based on topic and frequency of AutoArchiving. For example, if you are on a carpooling Contact Group, the messages in the Carpool folder should be deleted daily.
A Contact Group covering a work-related topic should be archived less frequently, such as annually. Efficient conversation grouping When you have separate folders for topical Contact Groups, you can see entire conversations grouped together. Should you need to, you can efficiently search within a folder. Messages sent to large distribution lists and to RSS feeds can easily overwhelm your Inbox. Treat these streams of information much as you would a large newspaper — there might be a useful or interesting article, but reading the whole paper would take considerable time.
Let rules help you to read what is most interesting and pertinent to you. Corporate-level messages with important news for example, from the CEO and messages from your IT department about server downtime should not go into a folder. Messages to a Contact Group that only occasionally contain useful or interesting content, regardless of frequency, should have a rule and a folder.
If you subscribe to several RSS Feeds, treat them like another distribution list. If your corporate policy dictates that you have multiple folders for each type of item, follow that policy. As time goes on, you will likely receive more and more messages. Rather, just read the messages that are important for you to read.
Rules will help you prioritize important messages and minimize distractions. Two days from now or the last day of the work week, whichever comes first. With the default settings, on Monday, this is Wednesday; on Tuesday, this is Thursday. This action will delete old tasks and remove the flag from flagged messages and contacts without deleting the items.
Delete all of the categories that you don't plan to use. The same category set applies to all items, so if you use a category for contacts, keep it. When creating color categories, be thoughtful in your color choices. Over time, you will be able to look at your task list and determine just by color whether the task is presently actionable. For example, if Home is purple, and you are at work, you can't do any purple tasks.
If you have a busy calendar, this might be the only way you can get dedicated time to do your job. It also helps you to make a commitment to doing work — if you put it on your calendar, you should be committed to doing that work at that time.
If someone schedules over your work time, make sure to reschedule your time. Don't cheat yourself! If you have more than 20 items in your Inbox, process the last week of messages and then select the remaining messages and move them to your 1-Reference folder. Yes, you can do this, and it will feel great. If you feel overwhelmed by messages, you are probably receiving more than you can possibly handle, and you might need to set up more aggressive rules.
Try analyzing where your messages are coming from by arranging your messages by From and then collapse all of the headers. Are you reading Contact Groups that you don't need to read? If so, create a rule. If you change your view, don't forget to change it back! If you are short on time, for example, between meetings, you can read the messages in blue — messages sent directly to you. Often these messages are waiting on you for the next step and are the most important.
For many of us, reading messages is nearly an addiction. Spend 20 minutes in the morning going through your messages, and then turn your attention to doing a daily review of your task list. Then get on with your day! Limiting the time you spend reading messages to once in the morning and once at the end of the day could significantly improve your productivity.
Try it for a full week and see for yourself. Some tasks require more room for planning. For these tasks, use OneNote. For example, if you are planning a project with multiple steps, nested tasks, and so on, OneNote is a more appropriate tool. If you just want to remember a few related tasks, list them in the body of the task.
If there are related messages, drag them into the task. If possible, keep your personal and business tasks in one place. Keeping one list reduces the number of places that you need to look for what needs to be done. Even if you already have only one list, use categories to sort your personal from business tasks and manage your list effectively.
Your personal tasks will be stored on your company's Exchange Server and could be visible to your IT department, so only put appropriate personal tasks on your list. Keeping tasks in your head doesn't work. You can stop spending brain power reminding yourself of your tasks "Okay, remember to send John a message about the templates, send John a message about the templates…" and focus on the activity at hand. You can have easy access to a set of messages on a particular topic for a meeting.
As you receive messages on that topic, mark them with the category. When you meet, mark complete on the messages that you have discussed. There are many excellent books and philosophies of time management from the following sources:.
Lifehacker Tips and downloads for getting things done. Outlook Outlook Outlook Outlook More Note: Quick Steps only apply to messages. Need more help? Expand your skills. Get new features first. Was this information helpful?
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